Student Email Address Operational Procedures Students shall be expected to check their official email at least once per day during the academic term, as well as once per week during the three-week periods preceding and following the academic term.* "Mailbox full," "user unknown" or spam blockers are not acceptable reasons for missing university messages.Ģ.2 Each admitted and matriculated student shall be responsible for checking their official email address in order to stay current with university communications. Students should understand that forwarding their email or using a third-party email service other than Gmail presents risks to the security and privacy of this data that SDSU is unable to control.ġ.8 The University shall ensure that students are made aware of the Student Official Email Address Use Policy and of their responsibilities under this policy.* 2.0 Student ResponsibilityĢ.1 It is the responsibility of the student to ensure their official email address is functional and able to receive email from San Diego State University. The University is unable to secure third-party email services. Official email addresses shall not be used for notification of service or notice of nonuniversity legal processes or proceedings.*ġ.7 If a student wishes to forward their official email to a non-San Diego State University email address, or use a third-party email service other than Gmail to manage their official email (e.g., MS Outlook, Mac Mail, etc.) they may do so, but the student shall assume all risks associated with the delivery of these communications. Official email addresses shall not be used for external solicitations.ġ.6. Official email addresses shall be used by university staff and faculty for communications that meet the academic and administrative needs of the university. Official email addresses shall be designated as directory information under the Family Educational Rights and Privacy Act (FERPA) of 1974.ġ.4.All use of official email addresses shall be consistent with FERPA and other applicable state and federal laws.ġ.5. A student's official email address shall be retained as part of the student's record. Email shall be an official means of communication with San Diego State University students.ġ.3. As of July 2020, the SDSU student standard for email, productivity and collaboration tools shall be the Google Suite for all existing and future students.ġ.2. The university shall provide each student with an email account to use as their official email. Student Email Address Use Policy and Procedures Student Email Address Use PolicyĪpproved by the San Diego State University Senate on May 5, 2020. Further, these two websites also contain valuable information on Google G Suite for Students as well as FAQs. The Library Computing Hub is available to assist students with their SDSU email. If you are a student employee of Aztec Shops, Associated Students, Foundation or the University, you must also visit your respective Human Resources or Payroll office to officially change your address in their records.Īdditional information about SDSUid is available on the SDSU Information Technology website. To verify or update the email and mailing address we have on file, use my.SDSU and select the Email & Address link. It is important that you keep your personal email and mailing address current with us. After your SDSUid is deactivated, you will no longer have access to your campus email and any future communication from the University will be sent to your personal email. Students who stop attending, but do not earn a degree, will retain their SDSUid for 90 days after the final day of the last enrolled semester. The expectation as an admitted or attending student is that you are checking your official SDSU email address regularly in order to stay current with university communications.Īlumni will retain their campus email for 365 days after graduating. SDSU will begin sending all official communication to your campus email as soon as your SDSUid has been issued. Your SDSUid will also serve as your login to many campus systems, as well as your campus email. Visiting students, such as those enrolling via cross enrollment, Open University, or a foreign exchange program, will be issued an SDSUid upon enrollment in a course at SDSU. Admitted students will be issued an SDSUid once they are accepted and express intent to attend. Email is SDSU's official form of student communication, as stated in the SDSU Senate Policy.
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